We're partnering with a well-established global organization to hire an Office Administrator to support a large, fast-paced office in São Paulo. This is a high-impact role where you'll act as the central hub of the office, supporting daily operations, keeping leadership informed, and ensuring everything runs smoothly on the ground.
What You'll Do
Provide front-facing support including answering calls, greeting visitors, and managing general inquiries
Coordinate calendars, meetings, travel, and expense processes for leadership and teams
Manage office operations including supplies, inventory, access, and facilities coordination
Support onboarding and training activities for new hires
Coordinate internal and external events, meetings, and corporate functions
Review and route internal requests and approvals, ensuring efficient flow and avoiding bottlenecks
Support internal communications
Act as the go-to person for administrative and operational support across the office
What You Bring
Strong administrative and coordination experience, ideally in a large or global organization
Confident communicator
Highly organized, proactive, and solutions-focused with a strong sense of ownership
Tech-savvy with advanced Microsoft Office skills
Experience supporting global teams or working across multiple regions is an asset
